Nurse/Student Health

Any communication to the school nurse can be made using the email address: This address is monitored regularly; you will receive a reply shortly.

As part of our See Something, Say Something initiative, Mercy is adopting a Safe School Helpline to report health and safety concerns, threats of violence, and illegal activity that could harm students.
The number, 1-800-4-1-VOICE x359, is monitored 24 hours a day, seven days a week. Reports may also be made by texting the word “tips” to 614-426-0240 or online at

Click each tab to find important documents and forms for students and parents.

NYS requires current physical exams (health appraisals) to be on file for all new OLM students, students entering grades 7, 9, and 11, and when conducting an initial evaluation/reevaluation of a student with a known or suspected disability. Current physicals for the 2024-2025 school year need to be dated on or after September 1, 2023.  Mercy is able to accept electronic forms generated by pediatricians as long as they have the information required by NYS found on the NYS Health Appraisal Form – Updated 2023

In addition, physical exams for sports participation must be within the 12 months prior to the month of the start of the sports season. For example, if Fall sports start August 20, 2024, the physical must be on or after August 1, 2023.

For working papers, physical exams must be within 12 months to the day of the application. For example, if you apply for a work permit on August 20, 2024, your physical must be on or after August 20, 2023.

Physical Exam/Health Appraisals can be securely uploaded via Family ID ( found under Programs as “Health Office – Physical Exam/Health Appraisal.”

Students that do not have the vaccinations required by New York State Law Section 2164 will not be eligible to attend school. In addition to earlier required vaccines, students in grades 6 – 12 need the following:

  • Students 11 years and older entering 6th grade need to have a tetanus booster (Tdap).
  • Students entering 7th grade must have one meningitis vaccination.
  • Students entering 12th grade must have a total of two doses of the meningitis vaccine.

Schedule your student’s tdap and menactra immunizations by clicking here:

Immunization records can be securely uploaded via Family ID ( found under Programs as “Health Office – Immunizations.”

NOTE! Only medical exemptions from immunizations are accepted by Mercy as mandated by New York State Law. Frequently Asked Questions About Legislation Removing Non-Medical Exemptions from School Vaccination Requirements

Please see the links below for additional information:

2023-2024 School Year NYS Vaccination Requirements for School Attendance

All students wishing to play sports at Mercy must first be cleared by the school nurse. To participate, students must register through Family ID EACH SEASON. Registration opens approximately 30 days prior to the start of each season, and registrations are due approximately one week before the start of the season. Please see the Athletics page for more details, due dates, and a link to Family ID.  Students who register late may not be able to be cleared in time for tryouts.

Each student must submit a current physical exam/health appraisal as part of the registration process. A physical is considered current if it is within the 12 months prior to the month of the start of the sports season. For example, if Fall Sports start August 20, 2023, the physical must be on or after August 1, 2024.

Students must also submit evidence of a current tetanus shot (within 10 years).

Medical forms can be uploaded through Family ID.

All athletes that require emergency medication such as epi-pens, inhalers, and Benadryl, must have self-carry orders from their health care provider in order to be approved for sports. They may not practice without it.

The student-athlete must also sign the student sections of the registration form along with the parents.

School nurses, by state law, may dispense medication to students with proper authorization from parents and their health care provider. Please use the Medication Permission Form found on the website.  If medication is to be given to a student during school hours, the following requirements must be met:

  1. A written request must be sent by a physician/NP/PA indicating the frequency and dosage of the prescribed medication.
  2. A written request to administer the medication as specified by a physician/NP/PA must be submitted by the student’s parent.
  3. All medication must be brought in and picked up at the end of the school year by an adult. Any medication not picked up will be discarded on the last day of school.
  4. The school nurse will keep the medication in locked storage.
  5. The authorization must be updated at the start of the school year or when the dosage changes.
  6. Any non-prescription medications (not provided as stock by the health office) must be in new and unopened bottles/packaging.
  7. All prescriptions must be in the original bottle and must have a picture of the student attached to them. Please ask your pharmacist for an extra empty bottle with current student and medication information to be used at school if needed.

Medication orders can be securely uploaded via Family ID ( found under Programs as “Health Office – Medications at School.”

If your daughter has been diagnosed with a condition that requires emergency medications and/or special care (i.e., allergy requiring use of epi-pen, seizures, diabetes), please make sure an up-to-date care plan is sent in by your daughter’s pediatrician or specialist. These need to be updated each school year.

Emergency Care Plans can be securely uploaded via Family ID ( found under Programs as “Health Office – Emergency Care Plans.”

Emergency Care Plan Forms:




Seizure Disorder

Severe Allergy

As of March 1, 2024, the CDC adopted new guidelines for COVID-19 which align the precautions and procedures for COVID-19 with those of other respiratory illnesses. This means that the mandatory 5-day isolation period is no longer required. The CDC indicated that when individuals become sick with COVID-19 or any respiratory virus, they should stay home and away from others. Individuals who test positive for COVID-19 can return to normal activities when overall symptoms have been improving for at least 24 hours and, if a fever was present, the fever has been gone without use of a fever-reducing medication. What this means for students who test positive for COVID-19: 

• Mandatory isolation is no longer required. 

• You should stay home and away from others while you are sick. 

• You can return to school when your symptoms have been improving for at least 24 hours, and you are fever-free without using fever-reducing medications. 

Thank you for your cooperation with these new guidelines.